YOUR APPLICATION (to assist you in compiling your CV)
Here's a tip that can save you lots of postage and trouble:
If your CV or application package is inaccurate, incomplete, poorly written or goes to the wrong department (send it to the operator's Human Resources Department or Personnel Manager), you are going to waste your time and money. Take time in setting up a good CV - ask for professional help, if you must. It will be worth it in the end. Having an excellent work record can be ruined, in a couple of pages, by a badly composed CV. Keep it simple and uncluttered. You will have the opportunity to furnish all the finer details later, once you are hired.
The best way to approach the oilfields is with the attitude that you are "production geared" and a team player. No employer will reject an employee that shows promise to help the company's bottom line… that's a fact!
Avoid using fancy fonts (use simple fonts such as Arial, Times Roman or Courier).
Avoid bold, italics, script, graphics, borders and underlining.
Avoid columns and tabs and other spacing adjustments.
Use asterisks rather than bullets – they will scan better.
Your CV should:
* Stand out from the rest – for example, use bright coloured paper, if you want to.
* Be reduced to two pages (three at the most) - these people are busy and do not have time to read your novel.
* Contain your hobbies/leisure activities - this, no matter how funny it sounds, is a very important factor to the companies.
Remember: Your CV will only get you an interview, it won’t get you hired. Keep in mind that you have about 30 seconds to capture the reader’s attention and to prove that you are a positive gain for the company. What you'll need to focus on is promoting your talents. In other words, don't sell yourself, sell your talents. If you're a mechanic then say it. For example, "I'm an awesome mechanic".
Your CV should also:
* Be typewritten and neat
* Be brief
* Be truthful
* Be void of jargon
* Be checked over and over, before posting it
* Be in your best English and should indicate what other languages you are fluent in
* Include a biographical page (Something about you – short and concise)
* Include an objective page. This will include the following:
- Title of job you’re seeking
- Summary of your qualifications. (Past offshore experiences – if none, state that you are new to the job. Be honest if you have no experience. Include your talents or skills that will lead them to believe that YOU are the right candidate for the job. It will also indicate that you have the ability to work with and for other people - that you are a "team player")
- Security clearances (if you have any – if not, skip this section)
- Licensures. (Any current licenses you hold. Skip, if none)
- Certifications held. (Any special certificates and dates achieved, should be mentioned here)
- Education and Training (Names and locations of schools you attended. Indicate courses of special fields of study. Include dates you achieved them)
- If you had any Military experience (especially Navy), state this fact and a brief description, including: Rank held, post title and a short description of position held
- References (Furnished on request as this is not normally added with this type of CV. Keep your references handy, should you be asked for it).
* Also include your Employment history. Also include duties/responsibilities and achievements. There should be no major gaps in the dates between jobs. If you were unemployed at some stage, justify it with proof.
* Include all your contactable phone numbers (Don’t make it difficult for them to find you!). You want it to be the first thing the employer sees when he/she picks up your application. Try writing your name and contact number(s) in bold, and perhaps even making it one size larger than the rest of your writing. This will ensure that you've made it as easy as possible for them to quickly access your information.
* Be inclusive of a well-written covering letter. A covering letter should also include things that are not specified in your CV. Be polite in this letter and use your best English (with no spelling or grammatical errors).
Information that should always be included in your short and concise, typed Covering letter:
* Your full name and surname
* Street and/or Postal address
* City/Town as well as Province or State
* Postal code
* Home phone number (with codes). The international code for the United Kingdom, for example, is +44 (drop the first 0 of the area code, e.g. if your number is 020-99988877, then it will become +44 20-99988877). Make it easy for these people to contact you. Don't let them first have to look up the international code for your country. Trust me, they want to employ you with the minimum of effort AND they can see you did a lot of trouble trying to secure a job.
* Work phone number (with same codes as above)
* Cell phone (or Mobile phone, as it is known in some countries) number. The code for this is +44 82 999 9999, for example.
* Your e-mail address(es)
* Indicate the easiest and most convenient way for them to reach you
* Position wanted (Do NOT say "any post" - your CV will land in the dust bin.) Specify a certain post, albeit a galley hand, roustabout etc. Take any "entry-level" post - just to get that first job on a rig. Once you are on a rig, you can look around for another job more suited to your trade. If the post was advertised, try and match three or four of your key assets, to the requirements asked for. Also mention where you saw the advert and why you are applying for the post.
* All other information that is not reflected in your CV
*The body of the letter should be short and concise (to the point). This is the first thing they read. It could make them decide to read your CV or to throw it on the pile - THUS, write it in such a fashion that they will be obliged to read the rest.
THIS IS VERY IMPORTANT.
Do not try to lie or con your way into a job. These people have been through hundreds and thousands of applications and have the tendency to "catch people out". You'll just jeopardise your chances of ever getting a post on any rig again. The industry is small and word spreads around quicker than you think.
When at first applying, it might be cheaper to send a letter of application only (briefly stating your qualifications, what post is being applied for etc.), than sending off your whole package - which will be quite hefty regarding postage money. (Ask them for an application form). If they are interested, they will send you their application form. If they contact you with a "Sorry, no posts available at present", re-apply to the same company after about 6 weeks. This is the big secret in getting a job! Your interviewer will be reminded of whom you are. It will also let them know that you are serious about the post as well as highlighting your qualifications.
Clearly mark your envelope: For attention: Personnel Manager (or Human Resources Manager). If you got a contact name, even better.
A good tip is to open up your own filing system to keep track of what company you applied to, when you applied, etc. Post all your correspondence via Air Mail and ensure that the postage money is sufficient. Always have a return address on the back of the envelope.
Keep in mind, that if you are sending your CV via e-mail, not all companies have the same up to date, high-tech, word processing program you are the proud owner of. If theirs is different, and try to open your document, it will appear as a garbled mixture of unreadable text. Your application will be trashed! Which one is readable on the other side? As there are many ways to save a text document, eg. .doc, .wps, .htm, ..dot, .mcw, .asc, .rtf, plus many more, save your CV as a .html resume (or web resume). Stay away from PDF and other much less used formats.
If you get as far as to speak to one of the people in the Personnel Department of a company, try and memorise his/her name. At many companies you would not get past the telephonist, thus every time you phone back, ask to be in contact with that person (by name). The address list herewith has many companies listed with contact persons names and/or personal e-mail addresses. With this, at least you will have someone to ask for or speak to.
Why do CV's or resumes land in the dustbin, then? There are several reasons:
About three-quarters of all CV's get trashed. Once the heap of applications land on the Personnel Department's desk, the first thing they do, is to look for those they can discard. Here are a couple of the most common reasons why CV's don't make the first round:
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No specific job description defined (Those stating "Any post", get trashed immediately - the company regards you as not being serious about the job)
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Omitting the date(s) you achieved your qualification(s).
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CV's or resumes written in capitals (caps). This is impolite and is as good as shouting at the person reading it.
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Leave out dates of employment and not the most recent position first on your CV.
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Leave out your titles, full company and department/division names.
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Saying too much (and basically saying nothing at all)
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Saying too little, is not good either!
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Not listing your functional responsibilities - if you are saving them for the interview, don't hold your breath.
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Uninteresting and boring CV's (Get the reader's attention - make him WANT to read it!)
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When using abbreviations (of your job description), ensure they are relevant and that the reader of your CV will know what they mean - don't assume that they know everything.
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and my personal pet-hate: Blatant spelling- and grammatical errors. Your word processor has a spell checker - use it!
If you are not get any responses to the hundreds of CV's you've sent out...you might be committing one of the above cardinal sins!
Remember, your CV is the "display cabinet" of yourself, to your future employer. A well-prepared CV denotes a well-groomed person.
Evade sending your CV to those companies that are advertising for personnel. More than 60% of all posts aren't advertised at all. This is because of the constant influx of applications the company's receive (and kept on file). Why not send your CV to as many companies as you can afford the postage for. If you want to use an Employment agency, be assured of the following:
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Use a recruitment company that has been around for a couple of years..
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Don't pay for any "recruitment or training" video's or CD's.
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Don't pay money upfront in return for a promise of a job (EVEN if they "guarantee" you a job!).
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Don't pay for any drug-screen or medical tests.
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Don't agree to do any "pre-rig" training courses, if the institution is not accredited by the oil industry.
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Do not do any "rig" courses (eg. an Offshore Survival course) at your own expense, hoping it would give you a better chance. This will NOT guarantee you a job. If they hire you, the company hiring you, will send you on all the applicable courses needed - at their expense.
Applying by e-mail ?
DO:
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Include your full contact details on your CV – telephone/fax, e-mail and postal addresses.
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Use Microsoft Windows and send your CV as a Word attachment (most commonly used software).
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Incorporate a passport-sized photograph, but it is NOT necessary.
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Ensure your CV can be read by the recipient at a glance. You MUST grab immediate attention in just a few seconds – crucial in the e-recruitment process.
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Politely request acknowledgement of your e-mailed application and remember to check progress (follow-up) later by phone or email.
DON'T:
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Send CV's electronically and assume that only your e-mail address will be sufficient to generate a reply. A potential employer may print off your CV upon receipt and later discover he has no means of contacting you!
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Include a poor quality photograph.
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Include fancy text and complete or garish-coloured highlights (or large photo) as they will slow download time and may prompt immediate relegation to the recycle bin.
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Send numerous certificates or references with your CV, unless specifically requested.
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Send a rambling letter of application by e-mail – there should be no need to regurgitate information if you have a good CV.
Key Points:
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Remember that a concise, easy to read summary of your capabilities, experience and achievements is all that is required - gimmicks are often counter-productive.
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Use a plain white background and black print.
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Design and layout should be clear and uncluttered, yet attractive.
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Use block/justified format - easier to read by OCR technology.
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Keep personal details brief and essential.
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Include details of any other language skills.
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Relevant information such as driving licenses.
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Ensure that information is prioritised effectively.
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Arrange your qualifications to show relevant ongoing professional development.
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Highlight training courses attended.
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Include memberships of professional organizations.
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Start with your most recent job and work backwards.
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Detail the exact period of your employment followed by the company name and position held (it may be useful to put the name of the project you were involved with).
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Job descriptions should be expressive and descriptive.
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Include responsibilities and achievements.
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Highlight skills and capabilities.
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Remember to emphasise your key strengths.
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List equipment used on each job.
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Provide less detail for jobs in the early stages of your career.
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Put additional information you think is useful at the end of the CV.
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Include dates, where relevant.
Advice on completing Application Forms:
Many companies will send you their standard application form to complete. They require these forms to depict the information in a standard format, so as to compare it with similar forms from other candidates. The form also tends to discourage the people that are not really interested.
Most application forms take hours to complete and they ask the same information already reflected in your CV. Be patient – it might just be worth doing it properly!
Most of the questions are easy to answer. (Your CV can help you to complete it).
The most difficult part of the application form is completing the sections, which ask you to provide evidence, or give an opinion in relation to a statement eg. Why you are applying and the skills you have to offer?
This is your opportunity to rise above the other candidates. Use the following to help you:
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Gain as much information about the job and company.
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If the post was advertised, analyse the advert to see what the exact post requirements are.
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Think about the skills and experience you have which will match the employer’s requirements.
Health Questions – answer these questions honestly. If you have a handicap, explain how this will not affect your performance or hamper the ability to do the job.
Driving Questions - if you cannot drive a vehicle, let them know this. If you are asked about an unendorsed drivers licence, be honest.
Give positive reasons for leaving your last job. Instead of saying you were bored with the work, rather state that you are looking for new challenges.
Tips for a successfully completing the application form:
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Do not fill in anything before making a photocopy the original. Use the copy as a draft, keeping the original neat and tidy.
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Read the whole form thoroughly, before starting. Follow all instructions as requested, eg. use black ink, block capitals etc.
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Answer each and every question. If the question does not apply, mark it N/A (Not applicable)
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If you have too much info and need more space, use a separate sheet and attach it securely.
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Check spelling, dates etc.
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Only complete the original when you are certain all the details are correct.
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Always use black ink unless instructed otherwise.
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Write neatly and clearly. (Block capitals are the best).
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Include a covering letter, which draws attention to one or two key relevant selling points.
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Only attach your CV if you think it gives additional information.
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Keep a copy of the whole application for yourself.
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Post the unfolded letter in an A4 envelope. A piece of card will stop it getting bent in the post.
Don’t forget to sign it!
Interview Hints:
So, you've made it to the interview - what now? Arriving at this point in your job hunt, means that you are about 90% hired – this section of the hunt will ensure you a job….or not! Interviews are nerve-racking for most people, so being prepared can make all the difference. Every interview is different, so there is no magic formula that can be applied. However, there are lots of things you can do to make the right impression, control the interview and hopefully get the job.
1. Before the Interview:
- Confirm to the company that you will attend
- Research the job. Work out what the employer will be looking for. They may use a Job Description (list of duties and responsibilities of the job) and employee specification (list of what skills, abilities and characteristics the job holder should have) to decide on the qualities of the ideal candidate. It helps if you get a copy of these - though not all companies have them. If the job was advertised, try to work out from the advert what their requirements are likely to be.
- Research the company - re-read any information you have gathered from your contacts, company literature, company directories, trade journals, newspaper articles etc
- Research the interview - find out what the procedure would be, eg. how many interviewers? Will you have to take a test?
- Re-read your CV/Application Form before the interview (Know what’s on your CV!)
- Think about what questions you are likely to be asked and practice your answers. Remember that the interviewer is trying to find out: Can you do the job? Will you fit in?
- Make a list of the questions you want to ask.
- Choose smart and appropriate clothing.
- Have your hair groomed and shave. If you have a beard, trim it neatly.
- Make sure you know exactly where the interview will be held.
- Check your route and if necessary do a test run for the journey at a similar time of day.
2. The Interview Process Itself:
First Impressions....
- Arrive on time - that is, 15 minutes early.
- While you are waiting, make sure you are polite and friendly to the receptionist; they are often asked for their impressions of the candidates.
- Use the time to read any literature on the company which is lying around have a last look at the information you have on the job, or chat to the receptionist and see if they have any useful information about the company. Also take the opportunity to find out the name of your interviewer, if don’t already know it.
- Relax - breathe deeply.
- When you go in, smile and greet politely.
- Shake hands with the interviewer - make it a firm handshake.
- Use the interviewer’s name if you can. Use his/her forename if he/she insists, otherwise Mr/Mrs/Ms (surname).
- Look the interviewer in the eye - without staring!
- Don’t smoke, even if you are invited to.
- It’s safer not to accept a tea or coffee during the interview. Drinks tend to interfere with answering the questions and make it more noticeable if your hands shake.
Conversation
A good interview is a two-way process; a conversation and not an interrogation. But interviewers are human too and can sometimes suffer from interview nerves. They can dry up if things go badly. If there is a silence, don’t feel that you have to fill it, if you have said all you want to say.
You should be as close as possible to your normal self. Be friendly and let your sense of humour come out, as long as you don’t overdo it.
Listen carefully to what the other person is saying. Smile to show interest and enthusiasm.
3. Using the Interview
The key to the interview is to:
- Think positively about what you have to offer
- Use every opportunity to show the employer you have what they are looking for
- You will already have spent time working out what you think the employer is looking for. Once you are in the interview you can make sure - by asking them! For instance:
"What sort of person are you looking for?"
"What type of experience is expected?"
- They may not be willing or able to answer, but if they do you can spend the rest of the interview showing how you meet their requirements.
4. Key Points to Remember when Answering Questions
- Avoid straight yes/no answers where you can. Unfortunately you cannot rely on your interviewer to give you helpful openings, but most questions can be turned to your advantage.
- The interviewer has only your past career history and way you put it across to go on. If you do not say much, they probably will not offer you the job. For instance, if you are asked something like "So you left Thompson’s to work for Jackson’s?" Instead of simply saying "Yes", you can explain why you moved and what new responsibilities and experience the move gave you.
- Listen carefully to the question.
- Speak clearly and stick to the point. Leave out things which are not relevant to the question or which don’t help to sell you.
- Avoid rambling and being vague.
- Show the interviewer you have prepared by bringing in your knowledge of the job and the company
- Check if you have given the interviewer enough information, e.g. "Would you like to know a bit more about that?"
- Ask for clarification if you don’t understand a question
- Give examples to back up your claims where you can, e.g. "I have always been successful in meeting targets, for instance in the last 6 months"
- Take time to think before answering. You can allow yourself time by repeating questions.
- The interviewer may appear to be asking information you have already given on your CV or Application Form. You should still answer, rather than saying, "That is on my CV". They may be double-checking or may not have had time to read in detail.
- Be positive about your skills and achievements. There’s no room for false modesty during an interview.
5. Asking Questions
- You will probably be asked towards the end of the interview if you have any questions. Asking intelligent and considered questions during the interview is one of the best ways of making a good impression. It is another chance to show off your knowledge of the company and the job (reading the company literature may help).
-Some example questions:
- What sort of induction training would I receive, if I was offered the position?
- Would the opportunity arise for me to develop skills in other areas?
- Do the latest developments in this area mean you will be buying new equipment?
- I hear you have introduced a new system of quality control - what effect has it had on the results of the department?
- I understand you are acquiring a new oilrig. Will it be operating in the same area as your other vessels?
- Are you planning any new developments, now that the crude oil price is so well established?
- I read in the paper about the operating of ABC Offshore Co. Ltd near here, how is this likely to effect your production output?
- Write your questions down - there is nothing wrong with bringing out a list during the interview and admitting that you noted a few questions down.
- Am I the person you are looking for?
- There is one very important question you should ask in every interview you attend - the one which tells you if the employer thinks you have what they are looking for. You can ask it in various ways:
"Have I got the sort of experience you are looking for?" or
"Am I the sort of person you have in mind for this job?"
- If you don’t ask this question, you cannot find out if they have any doubts about you (or have the opportunity to deal with these doubts).
6. Ending the Interview
- Make you sure you know what happens next. That is: will they phone or write? How long before they contact you?
- Smile, thank the interviewer for his/her time and shake hands.
7. After the Interview
Reflect on the interview and your performance:
- What did you do well?
- What you could have done better?
- Now you have to wait for the result. If they promised to let you know by a certain date and don’t, it doesn’t hurt to ring and ask.
- If you weren’t successful this time, try to work out why. You could even ask the interviewer.
- Try not to take a rejection to heart. We all know how much competition there is in today’s job market. There may simply have been another candidate who was better qualified or more experienced.
- Think of an unsuccessful interview as practice for the next one.
Note: It is always worth writing to thank the interviewer for their time and asking to be considered for any future vacancies.
8. Other Methods of Selection
- The most common form of selection is one to one interviews, but it isn’t the only form. Here is a summary of some other selection procedures:
- Multiple Interviews - Eg. First with the Personnel Officer, the Line Manager, the Head of Department. Whichever is first is probably a screening interview. Treat it in the same way as any other interview.
- Panel Interviews - with two or more interviewers
- Don’t be intimidated by this, all the same rules apply to panel interviews.
- One of the panels will be in charge of the interview, but they are not necessarily the one with the final say on who gets the job.
- Make a mental note of all their names and who does what.
- Address your answers to the person asking the question, but acknowledge the other by looking at them.
- Don’t be put off if the panel takes notes, they will have done the same for everyone else.
- When it comes to questions, try to ask them to the most appropriate person.
- At the end of the interview, look at each of the panel in turn, thank them and shake hands.
9. Selection Tests
- Some companies will ask you to take one or more tests as part of the selection process, as well as attending an interview. The most common types are:
- Ability tests - to check skills and knowledge eg. by asking a mechanic to demonstrate a particular task or asking a secretary to type a letter.
- Aptitude tests - eg. tests of mental ability or IQ, show your general intelligence and ability to learn. They involve tasks such as spotting patterns or odd ones out in groups of shapes or numbers.
- Personality tests - where the company is looking for what they see as the right characteristics for the job.
It can be useful to practice tests, especially if you are unsure what to expect. There are books of example tests available - ask in a library or bookshop.
- The main things to remember, regarding any of these tests, are:
- Read the instructions carefully. If you don’t understand, ask.
- Some tests have no right or wrong answers, just answer them honestly
- If you can’t answer a question, leave it out and come back to it later if you have time
- Don’t worry if you don’t finish, some tests are designed that way
- If you have time at the end, go back and check your answers
10. Final Note on Interviews
- The importance of preparation for interviews cannot be stressed too much.
- If you do not plan and practice what you will say and how you will say it, you almost certainly will not get the job.
You must:
- Take time to research the company, the job and the interview process
- Think about likely questions and plan your answers
- Be clear in your mind what you have to offer and how you will put that across to the interviewer
- And remember, if you do all this you will eventually be successful !!!
In short, some simple rules to adhere to:
- Be yourself and be honest
- Be positive and emphasise your best points
- Show your ability to contribute to solutions
- Demonstrate your skills and aptitudes
- Show your willingness to get the job done
- Be concise and direct
- Be prepared
The more you know, the more confident you will be. Do as much research as possible before the big day and find out about the company, the division you are hoping to work in and/or the site where you will be based.
It will help to have some facts and figures ready, for instance company turnover, profits, successes and even recent problems that have been overcome (don't be too negative). Mention people you know in the company (if any), but make sure the person you mention is well thought of.
About You
Know your CV.
Spend time thinking about yourself. Know what you have to offer your prospective employer and work out how to present your weak areas positively.
List five things you want the interviewer to know about you, your achievements and your abilities. Conversely, list five things you want to know about the company. This will keep you on track when talking about yourself and shows you have been thinking about the job and the company.
Things to Avoid
Questions relating to salary or benefits. Tackle these after you are offered the job.
Avoid the 'life story' syndrome. Do not concentrate too much on the past, particularly past grievances and injustices. All an employer cares about is what you can contribute to the company's future.
Listen
Don't talk too much. Listen to questions carefully and answer them directly and to the point. Research shows that people who get job offers have spent 50% listening and 50% talking.
Answers should take more than 20 seconds, but never more than two minutes. If you need to pause before answering a question - do so.
Relax and Enjoy!
Last but not least, try and establish a rapport with the interviewer. A sense of humour helps (in moderation), so relax and enjoy yourself!
You are going to be asked for a lot of documentation when applying for a job or invited for an interview. Get the following papers photocopied and certified as true copies:
* Passport
* ID document
* Driver’s licence
* Inoculation record (if you have one)
* Your complete CV (a well reproduced copy thereof)
* Covering Letter (original)
* Certificates and Qualifications (Certified copies thereof – make sure they are good copies)
* Membership Certificates (Clubs, Sport, Associations etc.)
* Medical Examination (just a normal exam - ask your doctor if he/she does Marine medical examinations)
* Proof of studies (if you are student)
* Any other supporting certificates/ documentation (The more, the better)
Make sure that the copies are neat, legible and certified true copies of the originals.
In closing....
* Remember to select employment that best interests you. (Most positions are open to males and females).
* Don't be afraid to ASK QUESTIONS!
* Some mechanical aptitude is an asset, but is not required with most companies. No mechanical abilities will not mean you do not have a chance to be employed.
* Patience and Persistence - KEEP ON CONTACTING them.
* Many oilfield companies have openings for immediate employment. So, it is crucial that you make yourself available immediately. Take your suitcase along to the interview...
* The oilfields are strictly based on production - They need people that can help them produce!
* Be Drug Free - All companies will test for it.
* You don't have to know everything to get hired. Employers are only concerned with how you can help the company.
* No experience necessary for many posts. On the job training will be provided.
* Show interest in the growth of the company you are applying to.
* You need to prove that you will be an asset to the company. Develop a good relation with your employer. Make the employer feel that he can make money with your being hired.
* Always be honest, flexible, straight forward, and direct. Sell your talents and ideas, not yourself.
* Most companies require you to possess a First Aid Certificate. It's the law in some countries and it applies to anyone considering finding work on an oilrig. You will not get hired without it. You might first want to find out from the company, interested in you, as to what the specifications (regarding this certificate), they require - maybe they will send you on the course. If you really want to do this course, do it at an accredited institution. (In South Africa, for instance, the course presenter must be accredited by SAMSA (South African Maritime Safety Authority). Before commencing the course - ask to see their accreditation, otherwise you are going to waste you time and money.
* It is not easy getting a job on an oilrig – this is a fact (no matter what anyone tells you). Always keep in mind that thousands of people apply for work on oilrigs, every day.
* Follow up after about every 6 weeks – get “in their face” (without being too pushy). You will eventually be noticed.
* If you get invited to attend an interview, you are about 90% hired – passing their medical exam, will definitely assure you of a job.
TIP: If you get invited for an interview, pack a suitcase with enough gear and goodies to last you for about 4-6 weeks and greet the family. If they hire you, you will be transported to a rig at the soonest opportunity.
* If you, by chance, know of someone presently working on a rig or someone in middle- to upper management of an oil company, it will help you tremendously to land a job. If not, don’t worry too much about it. Just follow the above instructions above and send your CV to as many companies that you can afford the postage for.
Refer back to the website (http://oilrigwork.wix.com/information) for any other info you need.